City of Yutan

June 29th Special Meeting/Budget Workshop Minutes

July 03, 2023

Yutan City Council
Thursday, June 29, 2023
4:30 p.m. Yutan City Hall 

EXTRACT FROM MINUTES OF A REGULAR MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF YUTAN, IN THE COUNTY OF SAUNDERS, STATE OF NEBRASKA HELD AT THE CITY OFFICE IN SAID CITY ON THE 29th DAY OF JUNE 2023, AT 4:30 p.m. 

Notice of the meeting was given in advance thereof by posting notice, a designated method for giving notice, as shown by the Affidavit of Publication and Certificate of Posting Notice attached to these minutes. Notice of this meeting was given to Mayor Kelly and all members of the Yutan City Council, and a copy of their acknowledgment of receipt of the notice and the agenda is attached to these minutes. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public. 

The meeting was called to order at 4:32 p.m. by Mayor Kelly. Councilmembers Schimenti, Chittenden, and Peterson were present.  Councilmember Thompson was absent. Mayor Kelly informed all the individuals present of the location of the Open Meetings Act and Code of Conduct. The meeting was opened with the Pledge of Allegiance.

1. Consent Agenda
   1. Approve Minutes of June 20, 2023, Regular Meeting - A motion to approve the minutes was made by Chittenden and seconded by Schimenti.  Upon roll call the vote was as follows: YEA: Schimenti, Chittenden, Peterson.  NO: None.  ABSENT: Thompson.  Motion carried.

2.       Resolutions
   1. Resolution 2023-1 Redevelopment Plan Amendment
      1. Staff Report

Administrator Heaton stated that he did not have anything to add to the discussion that is different from the last meeting.  Councilmember Peterson stated that she reached out to the school and the school and that they are not at capacity, except for maybe two grades. She also asked that in the future that we get a hold and reach out to other parties that TIF will affect without breaking any open meeting acts. She believes with Yutan being a small town that we should go above and beyond when it comes to doing any projects in the future.  

2. Resolution 2023-1 - A motion to approve Resolution 2023-1 was made by Schimenti and seconded by Chittenden.  Upon roll call the vote was as follows: YEA: Schimenti, Chittenden, Peterson.  NO: None.  ABSENT: Thompson.  Motion carried.

2. Resolution 2023-2 Redevelopment Agreement
   1. Resolution 2023-2 - A motion to approve Resolution 2023-1 was made by Schimenti and seconded by Chittenden.  Upon roll call the vote was as follows: YEA: Schimenti, Chittenden, Peterson.  NO: None.  ABSENT: Thompson.  Motion carried.

Councilmember Thompson joined the meeting at 4:36pm 

3. Discussion Items
   1. Budget Workshop 1 - Administrator Heaton broke down the basics of the budget and how important the workshops are in preparing for the hearing in September. He also stated that there are no big budget projects planned for next year and how we could potentially budget for new playground and splash pad equipment. Peterson asked if there are grants available to help with the cost of equipment; Heaton stated that there is but we have to be able to cover the cost or match the cost. Heaton moved on to talk about ARPA funds, and employee raises and how no one likes to talk about them, but states how important it is that we keep employees here and put something within the employee manual about every year having a cost of living increase, proposing a 5% COLA for this next year. Heaton stated that he has been working on insurance and how we budget for it depends on how we budget for the police department. Heaton moved on to talk about the Yutan Police Officers and their budget and trying to decide whether or not we need to go full time. Chief Hannon and Deputy Luthy stated what the problems are with only having a part time job and what they are competing with when it comes to having officers on duty. Peterson stated her concerns with having full time and a part time police officer. Council Member Thompson stated that you never know when something is going to happen and having someone on duty is important. Chief Hannan stated the concerns with competing with neighboring communities. Chief Hannan would like to know what the Board wants out of their police force. Peterson asked if we have any form of an incentive where if they work their weekends they get a bonus. Assistant Chief Luthy stated his concerns with that is that this is a side job and we need to do more. Council Member Thompson said that incentives are great but there is only so much you can do.  Chief Hannan asked that if we do a survey to see what the officers would like to see if that would create more incentives for working weekends. Council member believes that maybe the only way to maybe possibly solve this problem is to maybe pay more and see if this helps solve this problem, but he also believes that this needs to be an across the board change not just the weekends. Heaton brought up the aspect of possibly adding a building inspector, code enforcement, revitalization, person within the office. He also stated that these jobs alone are not full time. Heaton went on to talk about insurance for the employees and went into the breakdown of the different coverages.  No action on the budget at this time.  

Meeting Adjourned: A motion to adjourn was made by Thompson and seconded by Chittenden.  Upon roll call the vote was as follows: YEA: Schimenti, Chittenden, Peterson, Thompson.  NO: None. Motion carried.

NEXT MEETING DATEs

City Council Meeting - July 18, 2023, 7:00 P.M.

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Mike Kelly

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Brandy Gahan